Useful before invoicing, but not the same thing as an invoice or contract
A quotation is a pre-sales document. It helps set scope, line items, pricing, and validity before the work is invoiced or converted into a final order. That is why a quotation generator should look like a business document and also explain what it is not.
This page creates a printable quotation draft with business details, client details, line items, validity, and notes. It is best used for service quotes, product quotes, and first-pass commercial proposals.
How to use this Quotation Generator
- Enter business and client details, then add line items with quantity and rate.
- Set the validity period and note any important commercial conditions in the note field.
- Review the preview before download so the quote looks credible when shared with the client.
Where this page fits in the workflow
- Creates a business quotation draft with line items, totals, and validity period.
- Supports a clean preview before PDF download so you can correct details first.
- Helps distinguish a quotation from an invoice by keeping the document positioned as a pre-sales estimate.
Subtotal, validity, and practical quoting context
The page totals the line-item amounts into a quotation subtotal and pairs that with the validity period you enter. That is enough for many simple service and product quote workflows where the user wants a clean PDF quickly.
If your business needs tax breakup, complex terms, acceptance workflow, or multi-stage commercial documents, treat this page as a draft generator rather than a full proposal platform.
Examples
Service quote
- Use case: Consulting, design, or project support
- Important field: Validity period and scope note
Use the note field to make the scope or assumptions clearer before you send the quotation to the client.
Product quote
- Use case: Itemised supply quote
- Important field: Line-item quantity and rate
This works well when the client needs a clean estimate before you create the actual invoice.
Privacy and data handling
The quotation preview and PDF is created locally in your browser on the page itself. The tool does not ask for an account before it builds the preview or download.
The page formats the quote locally, but the commercial responsibility for the content is still yours. Review totals, client name, and terms before you send it.
Methodology and review basis
Built and reviewed by Atul Sharma • Last updated 2026-03-22
This page totals the entered line items and formats them into a quotation-style document with validity and notes. It is intended for pre-sales document creation, not invoicing or contracting.
Site-wide review standards live in the review methodology and sources policy.
Related document tools
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Questions about using this draft
- What is the difference between a quotation and an invoice?
- A quotation is a pre-sales price estimate or offer. An invoice is a bill issued for a completed or billable transaction.
- Should taxes be included?
- That depends on your quoting style. If your workflow needs GST-specific treatment, review the final document carefully or use a GST-specific invoice workflow instead.
- Why does validity matter?
- Because price, stock, and commercial terms may change. A validity period tells the client how long the quote is intended to stand.
- Can I use this as a contract?
- No. Use it as a quotation draft. Formal acceptance and contractual terms usually need a separate process.
- Is the quotation generated locally?
- Yes. The preview and PDF generation flow run locally in the browser during normal use.